Terms and Conditions

NEXPO House Rules


  1. Entrance to the exhibition grounds on foot or in vehicles is only permitted with proper and valid authorization at predefined times and in the predefined areas of the

exhibition buildings and grounds. NEXPO reserves the right to do spot checks of

individuals or inventory to ensure the authorization to be on the exhibition grounds.

  1. NEXPO has the right to issue restrictions on the admission of visitors and to prohibit the transport of animals or items onto the exhibition grounds. Children and young people under the age of 14 may only enter the exhibition grounds in the company of an adult guardian.
  1. NEXPO accepts no liability whatsoever for any personal injury, property damage, or financial loss that might occur at the exhibition grounds.
  1. Unless under permission, NEXPO does not allow advertising of any kind, neither does it permit the offer of goods or services of any kind, the acceptance of orders, or the conducting of surveys, promoting or selling activities take place in exhibition areas.
  1. Professional audio-video recording devices are prohibited throughout the exhibition grounds. Filming and taking pictures of exhibited goods on the exhibition grounds and in the exhibition halls are only permissible in exceptional cases, e.g., press accreditation.
  1. NEXPO reserves the right to choose the customers.
  1. There is a general smoking and vaping ban in all buildings and enclosed rooms within the exhibition grounds. Smoking and vaping are allowed only in the designated smoking areas.
  1. In the event that the House Rules or other requirements and regulations are violated, access documentation is misused, or there is other disruptive behavior, NEXPO reserves the right to expel those responsible from the exhibition grounds and to issue a temporary or permanent ban on their return, as well as to confiscate their access document and to have any vehicles removed from the premises at the expense and risk of the owner or operator.

NEXPO kodureeglid (eesti keeles)


  1. Sissepääs NEXPO messialale on lubatud vaid kehtiva akrediteeringu, loa või pileti alusel, etteantud kellaaegadel ning etteantud sissepääsudest. NEXPO jätab õiguse

teostada pistelist turvakontrolli inimestele ja inventarile, et veenduda nende

territooriumil viibimise õiguses.


  1. NEXPOl on õigus rakendada sissepääsu piiranguid külalistele ning keelata loomade või ebasobivate esemetega sisenemiseks. Lapsed ja noored vanuses kuni 14 aastat,

võivad messialale siseneda koos täisealise saatjaga.


  1. NEXPO ei vastuta mingil moel isikliku vigastuse, esemete kahjustuse või finantsilise kahju eest, mis võib juhtuda messi territooriumil.


  1. NEXPO territooriumil ei ole lubatud teha reklaami, promotsiooni, müüki, vahetada kaupu, teostada küsitlusi mis tahes toodetele või teenustele kui pole korraldajaga kokku lepitud teisiti.


  1. Professionaalne audio-video tehnika salvestuseks on messi territooriumil keelatud. Filmimine ja fotode tegemine eksponeeritud toodetest on lubatud vaid erilubadega, näiteks pressi akrediteeringu alusel.


  1. NEXPO jätab endale õiguse valida külastajaid.


  1. Suitsetamine ja veipimine on keelatud kogu messi territooriumil. Suitsetamine ja veipimine on lubatud vaid selleks ettenähtud aladel.


  1. Kodureeglite rikkumise, dokumentide väärkasutuse või mis tahes muu ebasobiliku käitumise puhul, on NEXPOl õigus eemaldada rikkumise teostanud isik või isikud messi territooriumilt, rakendades neile ajutist või püsivat messialale pääsemise keeldu. Samuti on NEXPOl õigus konfiskeerida või peatada nende sisenemiseks vajaliku dokumendi kehtivuse ning teisaldada messi või selle lähiümbruse liikumist või liiklust takistava auto, omaniku või juhi kuludega.





These regulations define the terms and conditions under which the City of Tallinn (hereinafter the “Organizer”) organizes the event.

They are supplemented by the internal regulations enforced by the exhibition organizer, as well as the “safety specifications” and the “Exhibitor technical guide” issued by the organizer. The organizer sends all of these documents to the Exhibitors prior to the event. By finishing the registration and payment process, the Exhibitor accepts the unreserved application of the terms and conditions of these regulations and, where applicable, the event regulations enforced by the organizer. The organizer cannot be held liable if it enforces the provisions of these general terms. The organizer is solely responsible for arranging the event, particularly the opening date, its duration, the exhibition site, the opening and closing times, and the entrance fee. The organizer can modify these at any time, at its sole discretion. Access to the event is limited to professionals with entrance and exhibitor passes.




The organizer determines the criteria and the categories of Exhibitors allowed to participate. Unless previously agreed in writing by the organizer, the Exhibitor may not present equipment, products or services at their stand other than those listed in their application.
An application is made by completing a form created for this purpose which can be found on the official homepage of the event. By filling out the application form, an Exhibitor is requesting participation. Filling out the form can not guarantee participation in the event.
By submitting an application, the Exhibitor must only present products and equipment which comply with the event and international regulations regarding products, services and processes intended to be used in Estonia and overseas. Exhibitors must take great care to provide the public with honest information regarding the properties, prices, conditions of sale and warranties of their products or services in a complete, objective manner which complies with regulations. They must not publish any advertising or carry out any activity which is likely to mislead or constitute unfair competition.
The organizer examines the applications and rules on admissions and refusals. The participation of the applied company is decided by the committee, which includes representatives of Cleantech Estonia and the organizer. The selection of participants takes into account the general selection criteria, the suitability of the company to our event vision and the number of already registered participants in the respective topics. After making its decision, the exhibitor will receive a confirmation letter regarding participation in NEXPO Tallinn.
For registration, the exhibitor will receive an email with the link to carry on the registration process, including signing up for the digiexpo platform and payment process for a specific expo stand.  Finishing the payment for the expo stand constitutes as a definitive confirmation of admission and establishes the Exhibition stand rental contract, provided that the fee is paid by the indicated deadline.
Moreover, the organizers reserve the right to request any additional information in relation to the application at any time and, where applicable, to change its admission decision if the original decision was made on the basis of misleading, incorrect or inaccurate information.
Similarly, if the Exhibitor does not pay, the organizer is no longer required to make the stand available, and it can allocate it to another Exhibitor. Moreover, the organizers reserve the right to pursue payment for the entire fee which is due.
The right to admission is personal and cannot be transferred to a third party.


If the Exhibitor does not occupy their stand on November 12th, they are considered to have withdrawn from the Exhibition.
Without prejudice to other measures taken, the organizers can recover the stand from the defaulting Exhibitor at the Exhibitor’s own risk. This Exhibitor cannot claim any refund or compensation, even if the stand is allocated to another Exhibitor. In this case, the full stand rental fee, including VAT, is due to the organizers for stand rental, even if allocated to another Exhibitor.




Participation fees include application fees, stand fees, cost of cleaning, electricity, booth lighting and heating.
These fees are determined by the organizers and can be revised if the constituent elements change, particularly if the cost of materials, labour, transport and services change, as well as tax and social provisions.
Participation fees are paid based on the deadlines and arrangements determined by the organizers and sent to the Exhibitor in the event kit. The total sum, including VAT, is fixed by the organizers on booking, and the balance is paid by the Exhibitor at the latest by the date indicated by the organizer. In any event, the total invoice amount must be paid in full by the date indicated by the organizer, even if disputed and pending a decision. If the Exhibitor fails to pay, they are not authorized to take part in the Exhibition.


The organizer creates the general layout map and distributes stands.
Unless otherwise stated, registration does not give the Exhibitor any right to receive a specific stand in the reserved zone.
The organizer reserves the right to modify the allocated stands at a later date. This modification does not permit the Exhibitor to unilaterally terminate their commitment to take part in the event.
The Exhibitor is informed of their stand location through a layout map. This map gives the most precise dimensions of the stand possible. The organizer cannot be held liable if there is a difference between the indicated dimensions and the stand’s actual dimensions. Unless otherwise agreed by the organizer, it is formally prohibited to assign, sublease or exchange all or part of the reserved stand for free or for payment.
The stand installation is designed based on the general layout map established by the organizer and pursuant to the indications in the technical guide. A specific installation request must be sent to the organizer for any unstandardized modifications, as well as a report from an approved organisation confirming that the work is stable after assembly at the cost of the Exhibitor. The technical guide will be sent to the registered Exhibitors prior to the event.
The Exhibitor is responsible for installing the stand, and they must follow the instructions provided by the organizers. Materials used to install the stand and its electrical equipment must comply with the conditions imposed by the safety services included in the technical guide. For any reserved stand with 1, 2, 3 or 4 corners, it is strictly prohibited to close off the sides leading onto the aisles. The organizer will not be held liable for constructions or installations built by the Exhibitors. The Exhibitors receive the stands in the condition that they are found, and they must return them in the same condition. Any damage caused by an Exhibitor or by its installations, equipment or goods, particularly to the premises and installations where the exhibition is held, must be paid by this Exhibitor
The organizer reserves the right to remove or modify installations which detract from the overall appearance of the exhibition or inconvenience neighbouring exhibitors or the public, or do not correspond to the layout map and the mock-up previously submitted for approval. A mock-up of the special solutions booth must be sent to the organizers by November 1st, 2023, at the latest. The organizer can revoke its authorisation if neighbouring Exhibitors are inconvenienced or the general flow and operation of the exhibition are affected. Any audio is prohibited unless approved in writing by the organizer




The organizer can cancel or delay the event if it does not receive a sufficient number of applications. The Exhibitor assumes all risks linked to the possibility of the event not taking place, and it will pay all fees that it might have incurred in preparation for the event. The organizer can cancel or delay the event due to a case of force majeure. Cases of force majeure are the cases defined by the law and case law of Estonia as well as all-new, economic, political or social situations that cannot be reasonably predicted and that are beyond the control of the organizer, which makes it impossible to hold the event or poses a risk of unrest likely to significantly affect the operation of the exhibition. In the two previous cases, applications are cancelled, and the available sums, after expenses have been paid, are distributed between Exhibitors proportionally in accordance with the sums they have paid.




It is the responsibility of each Exhibitor to complete customs formalities for equipment and products from overseas. The organizer cannot be held liable for any difficulties which could arise as a result of these formalities.




The “technical guide” determines the time given to the Exhibitor to arrange their stand and install what is needed during the exhibition before the event opens. The organizer determines the schedule to assemble and install the exhibition spaces before the exhibition opens. It also determines the schedule to disassemble the exhibition space, remove equipment, materials and products, as well as tidy up after the event. In terms of disassembly, removal and tidying up, if the Exhibitor does not complete the required activities by the deadline, the organizers can have these activities carried out at the cost of the Exhibitor. Exhibitors must have completed their installation by the date and time indicated by the organizer. After this point, no packaging, equipment or transport vehicle can access or be held on-site for any reason, no matter how damaging this is for the Exhibitor. If the Exhibitor does not comply with the stand occupation deadline, the organizer is authorized to claim late penalties and damages and interest. The Exhibitor or their duly accredited representative is required to be present on the stand when disassembly starts and until the stand has been completely removed. Once the deadline indicated by the organizers has passed, can transport the remaining items to a storage location at the cost and risk of the Exhibitor. It cannot be held liable for any damage or loss caused.




Each Exhibitor is responsible for transporting and receiving their goods. They must adhere to the Co-organizers’ instructions regarding the regulation of goods deliveries and collections, particularly regarding vehicle traffic within the confines of the Exhibition. Each Exhibitor will provide transport for the receipt and shipment of packages, as well as recognition of their content. All goods packages must be unpacked on arrival. If the Exhibitors are not present to receive their packages, the organizers could store, unpack or reship them at the cost and risk of the Exhibitors.




Each exhibition space is cleaned in accordance with the terms and conditions and deadlines which the organizer indicates to the Exhibitors. Packaging, covers, staff lockers or any other object used during closing hours that are not used for the stand’s presentation must be kept out of view of visitors




Exhibitor passes providing access to the event are given to Exhibitors in the conditions determined by the organizer. Unused Exhibitor passes cannot be returned or refunded if the organizers issued them in return for payment. Only Exhibitor passes and entrance tickets issued by the organizer can provide access to the event.  The distribution and/or sale of invites or passes issued by the organizer is strictly prohibited within the event and in the immediate surrounding area. The reproduction or sale of invitation letters could result in legal proceedings.




Civil liability. The organizer is insured for “Exhibition organizer” civil liability. Each Exhibitor is required to ensure its civil liability as an Exhibitor.
Theft and damages. The organizer cannot be held liable for loss, theft or damages which could be caused to exhibited professional equipment, stand equipment (decoration, furniture, flooring and wall coatings, lighting, power equipment) and audiovisual equipment.
The organizer reserves the right to hold the Exhibitor liable for any damage caused to equipment which it has made available to the Exhibitor




The organizer is the sole owner of the rights to publish and sell the service provider guide, as well as all rights relating to advertising contained in this guide. It can assign all or some of these rights. Exhibitors are responsible for providing the information needed to prepare the catalogue The organizer cannot be held liable for omissions or reproduction, composition or other errors which could occur. The organizer reserves the right to modify, remove or combine registrations which it deems appropriate, as well as to refuse or amend paid advertising text if it is likely to be detrimental to other Exhibitors.




The Exhibitor confirms to the organizer that it has obtained all rights and/or authorisations from intellectual property owners for the goods, creations and trademarks that it exhibits, which are required for their presentation at the Exhibition. These measures must be taken before presenting the exhibited equipment. The organizer will not be held liable for this matter, particularly if there is a dispute with another Exhibitor or a visitor. The organizer will be allowed to exclude Exhibitors convicted of intellectual property offences, particularly forgery. The Exhibitor authorises the organizer and ones contractual partner for digital Expo service provider (Exponaut OÜ), to reproduce and represent the goods, creations and trademarks which it exhibits, for the useful life of the rights in question, for free, and in any country, in the exhibition communication materials (exhibition catalogue, invites, visitor plan, promotional video, related websites), and more generally on all media intended for exhibition promotion (photograph of the exhibition to appear in the press or online, TV broadcast on/from the exhibition). The contractual partner for digital Expo service provider (Exponaut OÜ) confirms with the organizer in advance every actual case of use in relation to the goods, creations and trademarks that it exhibits, prior to the actual usage, and in condition that the abovementioned uses cannot be happening later than 31.12.2023. The Exhibitor confirms to the organizer that it has obtained all rights and/or authorisations from intellectual property owners for the goods, creations and trademarks that it exhibits, which are required for the abovementioned uses.




When you attend NEXPO, you enter an area where photography, audio and video recording may occur and may be used for promotional materials, printed online (including our website and public social media), and press releases (including on third-party news websites). Also, to share with sponsors or venues of the specific event the photo was taken at, so they may use it to promote their relationship with the event in promotional materials (printed online, including their website public social media).
By attending the event, you grant your consent for any organizer-contracted photography/video of you to be used for the above purposes during the entire duration of the copyright protection is foreseen by the law of all countries, which also includes the potential extension of the aforementioned duration
By attending the event, you consent to have any audio and video recordings of you to be modified by the organizer and its affiliates in the following ways: Adding, removing, and modifying the content of the recording as needed. Combining their image with any signature, slogan, tagline, brand, picture, visual element, legal notice and elements of any kind selected by the organizer and its affiliates to illustrate any communication materials where the images are being used.
All these actions may occur as a response to advertising, marketing, and sales campaign needs.
You release the organizer, its affiliates, and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication of interviews, photographs, computer images, video and/or sound recordings.
By attending the event, you waive all rights you may have to any claims for payment or royalties in connection with any exhibition, streaming, web-casting, televising, or other publication of these materials, regardless of the purpose or sponsoring of such exhibiting, broadcasting, webcasting, or other publication irrespective of whether a fee for admission or sponsorship is charged. You also waive any right to inspect or approve any photo, video, or audio recording taken by organizer or the person or entity designated to do so by organizer.
You have been fully informed of your consent, waiver of liability, and release before entering the event




Organizer is committed to respecting and protecting all personal and sensitive data for which we are responsible. We comply with the requirements of Regulation (2016 679 from the European Parliament and of the Council from the 27th of April 2016 regarding the protection of natural persons (related to the processing of personal data organizer collects and uses your data for the following reasons:
– to process and fulfil your orders or deliver the services you signed up for;
–  to manage your account;
– to communicate with you, either directly or through one of our partners, for marketing participation, in surveys, and promotional purposes.
If you have registered for or purchased a product or service, your personal information will be used to provide that product or service, communicate about it and handle payments as is necessary for the performance of the contract entered into with us
For purchases, payment information, including credit/debit card numbers/bank details and billing addresses, are also collected. Where payment card processors are used to facilitate payment card transactions on our websites, your data will be collected and used according to that data processor’s privacy policy
All data is collected and handled by the organizer. Access to this data is limited to organizer employees and their affiliates
No data transfer will occur outside of the European Union
In some circumstances, we may be legally required to disclose your personal information because a court, the police, another judicial or law enforcement body, or a government entity has asked us for it

Personal information will only be retained for as long as is necessary and as permitted by applicable laws. The length of time for which we will retain your personal information will depend on the purposes for which we need to retain it. After we no longer need to retain your personal information, it will be deleted or securely destroyed.
EU data protection laws give individuals a number of rights, which are
The right to confirmation whether or not we have your personal data and, if we do, to obtain a copy of the personal information we hold.
The right to have inaccurate data rectified.
The right to have your data erased. This does not, however, apply where it is necessary for us to continue to use the data for a lawful reason.
The right to request the restriction or suppression of their personal data, such as we will stop using the data but we may continue storing it.
The right to obtain the personal data that you have provided to us, on the basis of consent or performance of a contract, and where technically feasible, transmitted in a common electronic format to you or directly to another company
The right to object to the use of your data Specifically, you have the right to object to our use for marketing and in relation to automated decision-making, including profiling where there may be legal or similarly significant effects.




The Exhibitor is required to respect the security measures enforced by the administrative or legal authorities, as well as security measures potentially taken by the organizer. The organizer reserves the right to check compliance with these measures. Surveillance is provided by the organizer, and its decisions regarding the application of the security rules are immediately enforceable.




Any infringement of the provisions of these general regulations, the provisions of the Exhibitor’s technical guide or the internal regulations could lead to the exclusion of this Exhibitor without formal notice. This notably applies due to non-compliance with layout, non-compliance with security rules, non-occupation of the stand, presentation of non-compliant products which are not on the list in the application, and sale resulting in immediate delivery to the buyer’s site. The Exhibitor must pay compensation for damages and interest for moral and material damages experienced by the event. This compensation is at least equal to the participation amount remaining due to the organizer, without prejudice to additional damages and interest which could be claimed. The organizer has the right to withhold the exhibited items and fittings or decorative items belonging to the Exhibitor.




The organizer reserves the right to make decisions regarding all cases not set out in these regulations and to provide new provisions whenever deemed necessary. For this purpose, the regulations can be sent at any time, on request by the Exhibitor at the following email address ergo.kukk@tallinnlv.ee




Regardless of merit, an Exhibitor’s grievances against another Exhibitor or the organizer are discussed outside the exhibition and must not disturb the peace or harm the image of the event In the event of a dispute, the Exhibitor agrees to submit their complaint to the organizer before initiating any proceedings. Any action brought before the expiry of a period of fifteen days from this complaint is declared void with the formal consent of the Exhibitor. Disputes are submitted to the courts covering the jurisdiction of the organizer head offices.


Any disputes arising from this contract and the resulting agreements regarding its validity, interpretation, fulfillment, termination, consequences and repercussions will be submitted to the Harju County Court.

Terms and Conditions (Exponaut)

These are the terms and conditions (the “Terms”) governing the use of the hosting platform and related services (the “Platform”) and your participation in any virtual event, meeting, fair, virtual booth, show, seminar or conference (the “Virtual Event”) owned and operated by Exponaut OÜ (registry code: 16067851) (the “Exponaut”). By registering for the Virtual Event, you agree to these Terms, which form a binding legal contract between the Virtual Event owner and host, (Exponaut) and the registered attendee, uploader of content or participant (“you” or “Participant”). If you are registering on behalf of another individual, it is your responsibility to ensure the person participating is aware of these Terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have their permission to complete the registration on their behalf and have made the Participant aware of these terms and that they have accepted these terms.


1. Participant Requirements

1.1 Access. Your registration entitles you to access the Virtual Event for which you have registered. Any and all other costs associated with your attendance shall be borne solely by you, and Exponaut shall have no liability for such costs.

1.2 Use of Likeness. By participating in the Virtual Event, you acknowledge and agree to grant Exponaut the right at the Virtual Event to record, film, live stream, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant to Exponaut includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media.

1.3 Virtual Event Content. You acknowledge and agree that Exponaut, in its sole discretion, reserves the right to change any and all aspects of the Virtual Event, including but not limited to, the Virtual Event name, themes, content, program, speakers, performers, hosts, moderators, venue and time. Virtual Event content is recorded by Exponaut and will be accessible to registrants.


2. Prohibited Conduct


2.1 Limitations on Use. By registering for a Exponaut Virtual Event you agree not to sell, trade, transfer, or share your complimentary access link and/or code, unless such transfer is granted by Exponaut. If Exponaut determines that you have violated this policy, Exponaut may cancel your access, retain any payments made by you, report you to law enforcement authorities, and ban you from future Virtual Events.

2.2 Disruptive Conduct. You acknowledge and agree that Exponaut reserves the right to remove you from the Virtual Event if Exponaut, in its sole discretion, determines that your participation or behaviour create a disruption or hinder the Virtual Event or the enjoyment of the Virtual Event content by other Participants.

2.3 Recording, Live Streaming, and Videotaping. Participants may not record or broadcast audio or video of sessions at Virtual Events for commercial use and retransmission of the content on other Platforms than Exponaut’s selected ones.

2.4 Unethical/Non-Compliant Business Practices. Exponaut reserves the right to deny participation to anyone who engages in or is reputed to engage in unethical or non-compliant business practices.

2.5 In addition to the requirements and prohibitions set forth in this Section 2, Exponaut may also exclude any prospective participant from registering for or participating in any Virtual Event, in Exponaut’s sole discretion.


3. Fees and Registration

3.1 Payment. The payment of the applicable fee for the Virtual Event is due upon registration. If such payment is insufficient or declined for any reason, Exponaut may refuse to allow you to access the Virtual Event and shall have no liability in that regard.

3.2 Taxes. The fees may be subject to value added tax or other taxes and duties which, if applicable, will be charged to you in addition to the fees.


4.Cancellation and Quality Assurance

4.1 Exponaut strives to provide you with the most productive and effective event experience possible. As speakers are confirmed months before the Virtual Event, some speaker changes or topic changes may occur in the program. Exponaut is not responsible for speaker changes but will work to ensure a comparable speaker is located to participate in the program.

4.2 In any other case, cancellations are subject to the entire Virtual Event registration fee. All sales are final. No payments will be refunded or refundable. Please note that if you do not cancel and do not access the Virtual Event, you are still responsible for payment. In no event shall the Exponaut be obligated to refund all of the registration fee.

4.3 If Exponaut is prevented from carrying out its obligations as it pertains to the Virtual Event you registered for as a result of any cause beyond its control, or such Virtual Event cannot be virtually conducted because of a software or issue with the Platform or due to a force majeure event defined on the basis of the Estonian Law of Obligations Act, Exponaut shall have the right to immediately terminate the affected Virtual Event without liability and shall be relieved of its obligations to Registrant. If the affected Virtual Event is terminated due to a Force Majeure occurrence before the first day of the Virtual Event, then Exponaut will reschedule the affected Virtual Event and your registration fee will be applied to the rescheduled Virtual Event.


5. Virtual Event Registration Confirmation

5.1 Once you have completed your registration, you will receive your registration confirmation by email. Please ensure that your valid email is entered correctly on the registration form. Be sure to check your junk email box too in case any of your Virtual Event email(s) are caught by spam filters.

5.2 You will receive essential information for registered attendees electronically at the email address and mailing address that are provided on your registration form.

5.3 In addition, you will also be added to the Virtual Event participant list for notifications of future Virtual Events.

5.4 If you would like to opt-out of any of these benefits, a link is provided in each email to provide the ability to opt-out.


6. Your Privacy Is Important to Us

To obtain information about how the Platform processes personal data, please read Exponaut’s privacy policy, at: https://www.exponaut.me/privacy-policy


7. Intellectual Property

7.1 All intellectual property rights in and to the Virtual Event, the Virtual Event content, the hosting platform and all materials distributed at or in connection with the Virtual Event are owned by Exponaut, or the Virtual Event sponsors, exhibitors or speakers presenting at the Virtual Event. You may not use or reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the Virtual Event, in any Virtual Event content or in any materials distributed at or in connection with the Virtual Event for any reason without the prior written permission of Exponaut or respective right holder.

7.2. Unless otherwise agreed in writing, by uploading, submitting, posting, or displaying any information, videos, or other media (together referred to as ”Content”) on or through the Platform, you hereby irrevocably assign and transfer to Exponaut, free of charge, all your proprietary rights and interest that you may have to the Content, including copyrights to any works within the meaning of copyright laws.

To the extent that any of the rights pertaining to the Content cannot be assigned (e.g. moral rights), you hereby grant us, free of charge, the exclusive, perpetual and irrevocable right to use all such rights (exclusive global licence) for the entire period of legal protection thereof.

The rights in this section shall be deemed to be transferred to Exponaut retroactively, as of the moment of creation of such Content by you.

7.3. So long as you comply with these Terms, we give you a limited, personal, non-exclusive, and non-assignable license to access and use our hosting services of the platform. We can terminate this license by giving you notice with a reasonable period in advance.

7.4. For the avoidance of doubt, nothing in these Terms shall be deemed to vest in you any legal or beneficial right in or to any trademarks or other intellectual property rights owned or used under license by Exponaut or any of its affiliates, nor do these Terms grant to you any right or license to any other intellectual property rights of Exponaut or its affiliates, all of which shall at all times remain the exclusive property of Exponaut and its affiliates.

7.5. Exponaut does not host some of the content displayed on our services. Users have the ability to post content that is actually hosted by a third party but is embedded in our pages (an “Embed”). When you interact with an Embed, it can send information about your interaction to the hosting third party just as if you were visiting the third party’s site directly. For example, when you load a content with a YouTube video Embed and watch the video, YouTube receives information about your activity, such as your IP address and how much of the video you watch. Exponaut does not control what information third parties collect through Embeds or what they do with the information.


8.Disclaimer of Warranties, Limitation of Liability

8.1 Exponaut gives no warranties in respect of any aspect of the Virtual Event or any materials related thereto or offered at the Virtual Event and, to the fullest extent possible under the laws governing these Terms, disclaims all implied warranties, including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness, and merchantability. The Virtual Event is provided on an “as-is” basis. The views, opinions, and positions expressed by the speakers, attendees, sponsors or exhibitors at the Virtual Event are theirs alone and do not necessarily reflect the views, opinions, or positions of Exponaut or any employee thereof. Virtual Event makes no representations as to accuracy, completeness, timeliness, suitability, or validity of any information presented by speakers, attendees, exhibitors or sponsors at a Exponaut Virtual Event and will not be liable for any errors, omissions, or delays in this information or any losses, injuries, or damages arising from its display or use. Exponaut does not endorse, and expressly disclaims all liability relating to, any of the products or services provided by speakers, attendees, or sponsors.

8.2 Except as required by law, neither Exponaut nor its affiliates shall be liable for any direct, indirect, special, incidental, or consequential costs, damages or losses arising directly or indirectly from the Virtual Event or other aspect related thereto or in connection with these Terms.

8.3 The maximum aggregate liability of Virtual Event for any claim in any way connected with, or arising from, the Virtual Event or these Terms, whether in contract, tort, or otherwise (including any negligent act or omission), shall be limited to the amount paid by you to Exponaut under these Terms.



Virtual Event’s failure to exercise any right provided for herein shall not be deemed a waiver of any further rights hereunder. Exponaut shall not be liable for any failure to perform its obligations hereunder where such failure results from any cause beyond Exponaut reasonable control. If any provision of these Terms is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary so that these Terms shall otherwise remain in full force and effect and enforceable. These Terms are governed by the laws of the Republic of Estonia and the parties shall submit to the exclusive jurisdiction of the Estonian courts. If Exponaut substantially prevails in an action brought under these Terms, it is entitled to recover from you its reasonable attorneys’ fees and costs. You agree that these Terms constitute a binding agreement between Exponaut and you which supersedes and cancels all previous written and oral agreements, communications and other understandings relating to the subject matter of this agreement, and that all modifications must be in a writing signed by both parties, except as otherwise provided herein. No agency, partnership, joint venture, or employment is created as a result of concluding this agreement and you acknowledge that you do not have any authority of any kind to bind Exponaut in any respect whatsoever.

If you are an Exhibitor or Sponsor for a Virtual Event, the following terms and conditions apply to you in addition to and as a part of the Terms and the Agreement:

Exponaut OÜ is referred to herein as “the Organizer”. “Exhibitor” or “Sponsor” refer to the applicant that signed up as the exhibitor on the sign-up page https://www.exponaut.me/welcome (“Welcome”) which forms part of this Agreement.


  1. Virtual Event Participation Fee — The Virtual Event Participation Fee is the total fee payable by the Exhibitor to the Organizer in respect of the licensing of the Virtual Exhibition Booth, where the Exhibitor’s exhibition is held (“Virtual Exhibition”), sponsorship, advertisement and related services. The Virtual Event Participation Fee and payment terms are stated on the Cover Page of the Exhibitor/Sponsorship Confirmation. All payments are non-refundable except as otherwise expressly provided herein. The entire Virtual Event Participation Fee must be paid in full prior to the Virtual Event dates and prior to publishing their Virtual Exhibition Booth. In the Virtual Event of total or partial cancellation (space size reduction) by the Exhibitor, the Virtual Event participation Fee will not be reduced or refunded, and the total amount will be due.

If the Exhibitor fails to pay the entire Virtual Event Participation Fee at the time specified, or fails to comply with any of the terms and conditions or rules and regulations, the Organizer may reassign the Virtual Exhibition Booth location reserved for the Exhibitor and/or may resell the exhibition booth location to another party. The Organizer reserves the right to charge interest on all overdue amounts under these Terms.

  1. Cancellation/Termination — If the Exhibitor cancels or breaches these Terms for any reason whatsoever, in addition to whatever rights the Organizer may have under applicable law, any payments made by the Exhibitor prior to the date of termination shall be retained by the Organizer. The Exhibitor shall also be liable for any payments required to be paid but not paid as of date of cancellation or breach of this Agreement.

If the use of the Platform for the purpose of a Virtual Exhibition shall become impossible because of a software issue or if the holding of the Virtual Exhibition or the performance of any of the provisions of these Terms are interfered with by virtue of any force majeure event, these Terms, the agreement they constitute and/or the Virtual Exhibition (or any part thereof), may be terminated or cancelled by the Organizer without the Organizer being liable in damages or otherwise to the Exhibitor. The Organizer shall also not be responsible for delays, claims, demands, damages, losses, increased costs, liabilities, changes, actions, expenses or any other unfavourable direct or indirect, consequential or otherwise conditions arising by virtue of any cause not within the control of the Organizer. Upon termination or cancellation of the agreement, the Organizer shall not be liable to the Exhibitor other than for a refund of the contract price paid by the Exhibitor prorated on the basis of the number of exhibition days remaining. For purposes hereof, the phrase “cause not within the control of the Organizer” shall include fire, casualty, flood, epidemic, earthquake, explosion or accident, blockage, embargo, inclement weather, governmental restraints, restraints or orders of civil defence or military authorities, act of public enemy, riot or civil disturbance or commotion, malicious damage, sabotage, vandalism, acts of terrorism, or other similar activities, strike, lockout, boycott or other labour dispute or disturbance, inability to secure sufficient labour, technical or other personnel, failure, inability to obtain or requisition or commandeering of necessary supplies or equipment, change in local, state or other law, ordinance, rule, order, decree or regulation, whether legislative, executive or judicial.

This Agreement may be terminated by the Organizer if in the Organizer’s opinion, the Exhibitor does not or may be unable to perform or comply with any of its obligations.

  1. Virtual Exhibition Booth Assignment — The Organizer shall use reasonable efforts to make Virtual Exhibition Booth assignments in accordance with the Exhibitor’s requests. However, the Organizer reserves the right to make final determination of all Virtual Exhibition Booth assignments. The Organizer shall have no liability for its failure or inability to comply with the Exhibitor’s requests, and the Exhibitor shall have no right to cancel this Agreement because of the Organizer’s failure to comply with the Exhibitor’s requests.

Virtual Exhibition Booths will be allocated at the Organizer’s full discretion. The Organizer may change the floor plan and/or the configuration of the Virtual Exhibition Booths.

  1. No Assignment or “Subletting” of Space/booth — The assigned Virtual Exhibition Booth space is for use by the Exhibitor only. The Exhibitor may not assign its rights under these Terms and may not permit or “sublet” all or any part of its Virtual Exhibition Booth space to any other business or firm, unless the Organizer has given prior written approval. Any such assignment, permission or “sublease” without the Organizer’s prior written approval shall be null and void.

The Exhibitors are not permitted to give their assigned Virtual Exhibition Booth space either fully or in part to a third party, whether for payment or free of charge.

  1. Warranty — The Exhibitor represents, warrants and undertakes that it is the principal and not an agent or nominee of any third party, and the exhibits to be displayed and/or materials uploaded by the Exhibitor at the Virtual Exhibition do not infringe or are not likely to infringe any patent, trademark, copyright and other intellectual property right of any party and it agrees that in the event of any breach of the representations, warranties and undertakings herein contained in these Terms, the license herein granted may be terminated by the Organizer (without the Organizer being liable for any damages or claim whatsoever and without prejudice to the Organizer’s other rights and remedies) and the Exhibitor shall indemnify the Organizer against all claims, demands, losses, liabilities, charges, actions and expenses incurred by the Organizer as a result of such breach.
  2. Right to Reject or Eject — The Organizer may reject, eject or prohibit the Virtual Exhibition in whole or part, or the Exhibitor or its representatives, with or without giving cause. If cause is not given, the maximum liability of the Organizer (if any) shall not exceed the prorated amount of the contract price paid by the Exhibitor based on the number of days of the Virtual Exhibition remaining at the time of ejection. If any exhibit part of the Virtual Exhibition or the Exhibitor or its representatives is ejected for violation of any provisions of this Agreement or for any other stated reason, no refund of any portion of the contract price shall be made.
  3. Indemnification – The Exhibitor shall be liable for and shall insure, indemnify fully and effectively and hold the Organizer, their respective shareholders harmless against any and all costs, claims, demands, losses, liabilities, charges, actions and expenses which any of them may be subject to or may incur or which may be made, claimed or instituted against them or any of them as a result of any act, breach of any of the terms of this Agreement, omission, conduct or failure of the Exhibitor or its directors, officers, agents, servants, invitees or independent contractors. The Exhibitor’s aforesaid indemnity shall extend to cover all losses caused to any persons or property however caused by the Exhibitor or its personnel, or otherwise arising while the said persons are accessing the Virtual Exhibit Booth or downloading exhibitor materials.
  4. Liability Limitation — The liability of the Organizer (if any) shall under no circumstances (whether arising from breach of contract, tort or otherwise) exceed the amount of the Virtual Event Participation Fee paid by the Exhibitor.
  5. artial InvalidityP — The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision herein.
  6. Revocation — Upon termination of this Agreement the license granted is revoked and thereupon the Exhibitor shall immediately leave the Exhibition Premises and remove the Exhibit.
  7. Set-Off Clause — The Organizer may in its sole discretion, deduct from or set-off against any money due by the Organizer to the Exhibitor or any sum which the Exhibitor is liable to pay to the Organizer.
  8. Assignment Clause — The Organizer may without the consent or approval of the Exhibitor, assign or transfer its rights and/or obligations under this Agreement. The Exhibitor may not assign or transfer any of its rights or obligations under this Agreement.
  9. Integration — This Agreement contains the entire agreement between the Organizer and the Exhibitor. It may not be orally modified. Only an agreement in writing signed by a duly authorized representative of the party against whom enforcement or waiver or modification is sought will be enforceable.
  10. Governing Law and Jurisdiction — This Agreement shall be governed by, and construed in accordance with the laws of the Republic of Estonia. Any action commenced by the Exhibitor arising out of or relating to this Agreement, or arising out of or relating to the Exhibition shall be brought solely in the courts of the Harju County Court, Harjumaa, Estonia.


We may make changes to these Terms in the future and we will notify you of any such changes. It is important that you read any updated terms before you continue to use the Exponaut Platform.


Terms & Conditions of using the Exponaut OÜ’s Platform, last updated 1 July 2022.

Contact us:  / +372 53 302 552